Organising your own event - Car Boot

Organising your own event

We understand that organising a fundraising event may be a little daunting if you’ve never done it before, but please be assured that we will do our best to provide you with as much support as you need.

Below are some suggestions about how best to plan your event. If you’re keen to raise money for the Charity but aren’t sure how, why not take a look at our list of fundraising ideas?

A note to event organisers

The Charity requires that anybody organising a fundraising event should complete our event profile form and return it to the Fundraising Office (address specified below).

Planning your event

  • Keep it simple. A good event needn’t be complicated; ask your friends and family to help you with the planning and organisation.
  • Promote your event.  Promoting and publicising your event can have a huge impact on the amount of funds you raise. For detailed advice about promoting your event, please download our event pack. For information about official RNOH Charity promotional materials, please see the Resources for fundraisers section below.
  • Collecting money. We recommend that you collect your sponsorship money through www.justgiving.com. A JustGiving page takes only a few minutes to set up, and allows your sponsors to donate, and Gift Aid their donations, very simply. If you would like help setting up a JustGiving page for your event, please contact the Fundraising Office. If you decide to use sponsorship forms, we ask that you only use official RNOH Charity forms. Don’t forget to advise your sponsors about Gift Aid – we can benefit from an extra 25p from every £1 donation if the donor is a UK taxpayer. If you plan on using collection buckets, please contact the Fundraising Office so we can provide you with a letter of authentication.

Download your own RNOH Charity sponsorship form.

  • Have a clear plan. Draw up a timetable, and stick to it! Be sure to carefully schedule dates and times, and check that the date of your event doesn’t clash with any other major events.
  • Set yourself a budget. Estimate your expenditure and your income, and draw up a list of equipment and catering needs. Don’t forget that suppliers often donate goods, or offer a discount, for charitable enterprises – some may even be willing to sponsor your event.
  • Health and safety. As the event organiser you’ll be responsible for the health and safety of those attending - but don’t let this worry you! A risk assessment is quick and easy to do. A risk assessment form is included in our event pack.

Resources for fundraisers

You may like to distribute the promotional materials listed below before your event, and/or have them on display during the event itself.

A note about posters

If you are making your own posters, please make it clear that you are fundraising in aid of the RNOH and that you do not represent the Charity. If you use the RNOH logo in any publicity materials we ask that you send a draft to fundraising@rnoh.nhs.uk before publication.

Other fundraising materials

If you would like a Redevelopment Appeal T-shirt, please telephone the Fundraising Office on 020 8909 5362. Please note that we can only provide one T-shirt per event.

Collection buckets and boxes are available for collection from our Fundraising Office, which is situated on the first floor of the Muriel Sands Building in the RNOH’s Stanmore site. We can also provide you with Redevelopment Appeal teddy bears, at a cost of £10 per bear, which you can sell at your event or give as a memento to people who have helped with your fundraising efforts.

To arrange the collection of any of these items, please call us on 020 8909 5362.